Senior Manager, HR & Corporate Affairs (Oil Trading MNC)

The Senior Manager, HR & Corporate Affairs will support the General Manager in managing

the full spectrum of HR, office administration, and corporate affairs functions. Key

responsibilities include, but are not limited to, the following:

1. Human Resources Management

• Assist the General Manager in handling the full spectrum of HR functions.

• Manage and support recruitment and hiring processes, including job postings, candidate screening, interview coordination, offer preparation, and onboarding.

• Support compensation and benefits administration.

• Assist in talent management, employee engagement, performance management, and training-related matters.

• Maintain and manage HR information systems and employee records.

• Handle matters relating to income tax, employee insurance, work passes, and other HR compliance requirements.

• Application for work passes for foreign employees.

• Coordinate and administer employee training and development initiatives.

2. Office Administration and Operations

• Supervise daily office operations and ensure smooth functioning of administrative processes.

• Oversee non-trade accounts payable and receivable matters.

• Review and process staff expense claims in accordance with company policies.

• Organize and coordinate company events, meetings, and internal activities.

• Manage company cars, drivers, golf club memberships, hotel bookings, company access cards, and company debit cards.

• Oversee workplace safety and health matters.

• Manage the handling and safekeeping of original Bills of Lading where required.

• Maintain and update the company intranet and internal administrative resources.

• Ensure office administration policies, procedures, and records are properly maintained.

3. Corporate Affairs and Internal Controls

• Support corporate affairs matters, including internal audits, financial audits, and corporate compliance activities.

• Support Board of Directors matters

• Assist with government-related matters, memberships, grants, and relevant applications.

• Act as, or support, the company bank account administrator role.

• Manage data subscriptions and related corporate service arrangements.

• Support internal control processes, including J-SOX compliance and other governance-related requirements.

• Work closely with relevant departments to ensure compliance with company policies and statutory requirements.

4. Support for Overseas Office

• Provide HR and administrative support to the London Branch Office.

• Coordinate with overseas colleagues on HR, administration, compliance, and operational matters where required.

5. Other Duties

• Perform other ad hoc assignments as instructed by the General Manager, Chief Strategy Officer, or company management.

• Support cross-functional projects and company initiatives as required.

The ideal candidate should possess the following qualifications and attributes:

• Degree in Human Resources, Business Administration, Finance, Accounting, or a related discipline.

• Minimum 15 years of relevant working experience, preferably in HR, administration, corporate affairs, or office management.

• Good verbal and written communication skills in English.

• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Good interpersonal and communication skills, with the ability to work effectively with stakeholders at all levels.

• Positive attitude with an open and learning mindset to embrace new challenges.

• Able to work independently while also being a strong team player.

• Meticulous, organized, and detail oriented.

• Good numerical ability and a strong sense of accuracy.

• Ability to handle confidential information with professionalism and integrity.

• Experience in a Japanese company, trading company, or energy-related business would be an advantage.

HOW TO APPLY

Interested applicants, please click on “Apply Now” or submit your resume to [email protected]

We regret only shortlisted candidates will be notified.

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