Admin & Operations Coordinator

Job Summary

Provide administrative and operational support to the Field Service team by coordinating travel, scheduling, quotations, invoicing, and data management to ensure smooth execution of service operations and customer support.

Key Responsibilities

• Coordinate travel arrangements including flights, accommodation, visas, and work permits
• Support sales engineers by preparing quotations and managing customer enquiries
• Assist in job planning, forecasting, and field service scheduling
• Maintain and update personnel data, job records, and controlled documents
• Process purchase orders, vendor coordination, and invoice verification
• Support job cost tracking, timesheet collection, and expense recording in ERP systems
• Assist in preparation and issuance of sales invoices and related billing support
• Manage field service documentation including crew letters and dispatch records
• Maintain approved vendor lists and training/safety records
• Support audits, compliance, finance, and EHS documentation requirements
• Provide general administrative and operational support to the team

Interested applicants may email resume to ***email_hidden***

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted