Rice Warehouse & Inventory Executive

Key Responsibilities

1. Warehouse & Stock Management

• Manage the overall arrangement and organisation of rice stocks within the warehouse.

• Ensure different rice varieties, brands, pack sizes and batches are properly identified and stored.

• Monitor stock levels and highlight low-stock, excess-stock or slow-moving items.

• Conduct regular stock takes and ensure physical stock matches inventory records.

• Keep the warehouse organised and ensure stocks are easily located and accessible.

• Monitor the condition of rice stocks and report any damaged, wet, contaminated or unsuitable stock.

2. Rice Receiving & Quality Control (QC)

• Inspect rice upon arrival to ensure the product received matches the purchased specifications and expected quality.

• Check incoming rice against purchase orders, including:

  • Rice variety/type

  • Brand and country of origin

  • Grade/specification

  • Pack size and quantity

  • Packaging condition

  • Batch/lot information where applicable

• Conduct basic visual and physical checks on incoming rice for issues such as damaged packaging, moisture, unusual odour, discoloration, pests or other visible quality concerns.

• Identify and report any discrepancies between the rice purchased and the rice received.

• Segregate or hold questionable stocks where necessary and inform the relevant operations/purchasing team before the stock is released for sale.

• Maintain records of incoming stock and any quality issues identified.

• Monitor recurring quality issues from suppliers and highlight them to management.

• Ensure that only approved and acceptable stock is released into the warehouse inventory.

3. Inventory & Stock Movement

• Track the movement of rice from receiving to storage, preparation and final delivery.

• Ensure all stock movements are properly recorded and accounted for.

• Maintain accurate records of incoming and outgoing stocks.

• Work closely with the operations team to ensure sufficient stock is available for upcoming orders.

• Identify discrepancies between physical stock and inventory records and assist in resolving them.

4. Order & Customer Requirements

• Understand customer requirements and preferences, including the specific rice types, brands, pack sizes and quantities required.

• Coordinate with the operations/sales team to ensure the correct products are prepared for each customer.

• Ensure customer orders are accurately picked and prepared before collection or delivery.

• Keep track of recurring customer requirements and communicate relevant information to the team.

5. Driver & Delivery Preparation

• Prepare and organise stocks for rice drivers according to their daily delivery schedules.

• Ensure the correct rice type, quantity and packaging are prepared before drivers leave the warehouse.

• Coordinate with drivers on loading arrangements and delivery requirements.

• Ensure outgoing stocks are properly checked and recorded.

• Manage the flow of goods from warehouse to delivery point and ensure there are minimal delays or errors.

6. End-to-End Rice Flow Management

• Oversee the movement of rice from the initial receiving point through warehouse storage, order preparation, loading and final delivery.

• Ensure there is clear visibility of where each stock movement is going and its current status.

• Coordinate with warehouse staff, drivers and internal teams to ensure smooth operations.

• Identify bottlenecks or recurring operational issues and recommend improvements.

7. Warehouse Operations & SOP

• Follow and improve warehouse procedures for receiving, storing, picking, stock taking and dispatching rice.

• Assist in developing practical SOPs and processes to improve warehouse efficiency, stock accuracy and quality control.

• Ensure proper housekeeping and organisation within the warehouse.

• Assist with other warehouse and operations duties when required.

Requirements

• Previous experience in warehouse, inventory, logistics or operations is preferred.

• Experience handling FMCG, food products or rice products will be an advantage.

• Experience in basic food/product quality checking is an advantage.

• Good understanding of inventory management and stock control.

• Good organisational and coordination skills.

• Strong attention to detail and ability to accurately count and track stock.

• Able to identify basic product quality issues and discrepancies.

• Comfortable working in a hands-on warehouse environment.

• Able to communicate effectively with suppliers, drivers, customers and internal teams.

• Able to work independently and take ownership of day-to-day warehouse operations.

• Basic computer skills for inventory and stock recording.

• Physically fit and comfortable with the nature of warehouse work.

Key Qualities

• Responsible and dependable

• Organised and systematic

• Strong attention to detail

• Hands-on and proactive

• Quality-conscious

• Good communication skills

• Able to identify problems and find practical solutions

• Able to manage multiple orders and priorities

• Takes ownership of stock accuracy, quality and warehouse operations

Key Performance Areas

• Accuracy of physical stock versus inventory records

• Accuracy of incoming stock and QC checks

• Timely identification and reporting of quality discrepancies

• Ensuring received rice matches purchased specifications

• Timely and accurate preparation of customer orders

• Accuracy of driver loading and dispatch

• Proper warehouse organisation and stock identification

• Reduction of stock discrepancies, quality issues and losses

• Smooth movement of rice from receiving through to final delivery

• Timely identification of low-stock and operational issues

• Overall warehouse efficiency and order fulfilment