Senior Executive, Healthcare Administration (Public Healthcare) #HMZ

About the Role

We are looking for a well-organised and detail-oriented individual to provide administrative and secretarial support within a healthcare Nursing Administration department.

Working closely with senior nursing leadership and department stakeholders, you will support day-to-day administrative operations, reporting, records management, logistics, billing, projects and events. This is a good opportunity for early-career professionals who are keen to build a career within healthcare administration.

Job Responsibilities

• Provide administrative and secretarial support to senior nursing leadership and the Nursing Administration team.
• Coordinate meetings, appointments, schedules and departmental activities where required.
• Maintain accurate departmental records, files and administrative documentation.
• Support logistics arrangements for meetings, events, training sessions and departmental activities.
• Process and track billing, invoices and other administrative transactions.
• Compile data and prepare regular reports, presentations and management updates.
• Create and maintain databases, trackers and spreadsheets for departmental requirements.
• Support nursing-related projects, initiatives and events through coordination and administrative follow-up.
• Liaise with internal departments and external stakeholders to facilitate operational and administrative matters.
• Assist with preparation of meeting materials, minutes and follow-up of action items where required.
• Handle multiple administrative priorities independently while ensuring accuracy and timely completion.
• Provide general departmental support and undertake additional administrative duties as assigned.

Who Should Apply

• Candidates who are organised, analytical and interested in developing a career within healthcare administration or corporate operations.
• Administrative, executive-assistant or secretariat professionals who enjoy supporting senior stakeholders and coordinating multiple activities.
• Candidates who are strong in Excel, PowerPoint, reporting and administrative organisation and are comfortable working in a structured healthcare environment.

Requirements

• Degree in Business Management, Business Administration or an equivalent discipline.
• Previous secretariat, administrative or executive-support experience would be advantageous.
• Strong analytical, written and verbal communication skills.
• Good presentation and stakeholder-management abilities.
• Proficient in Microsoft Office, particularly Excel, PowerPoint and Word.
• Strong attention to detail and administrative organisation.
• Able to manage multiple priorities and work independently.
• Good team player with the ability to collaborate across different functions and stakeholder groups.

Qualified applicants, please email your detailed CV to:

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All information will be treated with confidentiality and we regret that only selected candidates will be notified

Consultant: Melanie Tay (Zheng Zhiyuan)

Designation: Division Manager

CEI Reg No: R1104774

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