Document Controller

Position Overview We are seeking a meticulous and organized Document Controller to manage, maintain, and safeguard our company’s critical project documentation and records. In this full-time role, you will be responsible for end-to-end document governance—ensuring absolute compliance, seamless site distribution, accurate tracking, and structured handovers with clients and subcontractors.

Key Responsibilities

• Document Management & GDP Compliance: Perform daily document operations including completeness checks, scanning, indexing, and Good Documentation Practice (GDP) compliance verification prior to handover.

• Site Distribution & Control: Manage site document distribution, recall superseded records, and maintain real-time tracking of document lists and statuses.

• SOP & Handover Procedures: Establish project document control procedures and client handover frameworks; conduct team training when required.

• Stakeholder Coordination: Liaise directly with clients, subcontractors, and internal site teams for document submission, coordination, and alignment.

• Inventory & Administration: Oversee the document control department's inventory and perform ad-hoc administrative tasks as needed.

Requirements

• Experience: Proven track record as a Document Controller or in a similar records management capacity.

• Domain Expertise: Thorough understanding of document control standards, GDP compliance, and document management software/systems.

• Skills: High attention to detail, strong organizational abilities, and proactive problem-solving skills.

• Communication: Clear written and verbal communication skills for effective cross-team and client coordination.

If interested, please submit your application to Sign in to view email with your expected salary and resume.

We regret that only short-listed candidates will be contacted shortly. By submitting your application or resume, you agree to the collection, use, retention, and sharing of your personal information with potential employers for their assessment.

JDA WMS Pte Ltd | EA Personnel: Pham Thi Tuyet Mai

EA License No: 23S1595 | EA Registration No: R25127838