HR Officer

Senior HR Executive (Construction Industry) – Job Scope

Position: Senior HR Executive

Department: Human Resources

Industry: Construction / Engineering

1. Recruitment & Staffing

• Handle end-to-end recruitment for local and foreign employees.
• Coordinate interviews, candidate screening, and onboarding processes.
• Prepare employment contracts, appointment letters, and related HR documents.
• Manage manpower planning and workforce requirements for project sites and office operations.

2. Foreign Worker Management

• Process and monitor Work Permit (WP), S Pass, and Employment Pass (EP) applications, renewals, cancellations, and appeals.
• Liaise with the Ministry of Manpower (MOM) on employment-related matters.
• Manage worker arrivals, IPA issuance, medical examinations, and pass collection.
• Monitor quota utilization, levy payments, and foreign worker compliance requirements.
• Update worker residential addresses and maintain OFWAS records.

3. Payroll Administration

• Process monthly payroll accurately and on time.
• Verify attendance records, timecards, overtime claims, allowances, and deductions.
• Prepare salary reports and payroll analysis.
• Handle CPF contributions, IR8A submissions, and payroll-related statutory requirements.
• Ensure compliance with the Employment Act and company policies.

4. Employee Relations

• Address employee inquiries regarding HR policies, benefits, leave, and payroll matters.
• Handle disciplinary issues, warning letters, investigations, and termination processes.
• Assist in resolving workplace disputes and employee grievances.
• Conduct employee engagement and welfare activities.

5. Compensation & Benefits

• Administer employee benefits, insurance, medical claims, and leave management.
• Monitor salary reviews, confirmations, promotions, and annual wage supplements (AWS).
• Maintain accurate employee records and HR databases.

6. Training & Development

• Coordinate employee training programs and certifications.
• Monitor expiry dates of mandatory construction-related certifications.
• Arrange CoreTrade, Multi-Skill, Safety Courses, and other industry-required training.
• Maintain training records and competency matrices.

7. HR Compliance & Documentation

• Ensure compliance with MOM regulations, employment laws, and company policies.
• Maintain employee personal files and HR records.
• Prepare reports and documents for audits, MOM inspections, and management review.
• Assist in implementing HR policies and standard operating procedures (SOPs).

8. Construction Industry Administration

• Coordinate worker deployment to project sites.
• Monitor manpower allocation and project manpower reports.
• Liaise with project managers, site supervisors, and safety personnel on workforce matters.
• Track worker attendance, medical status, and work eligibility.
• Support WICA claims, workplace incident reporting, and insurance documentation.

9. Reporting & Management Support

• Prepare monthly HR reports including headcount, turnover, absenteeism, and manpower costs.
• Analyze HR data and recommend improvements.
• Support HR Manager/Director in strategic HR initiatives.
• Participate in process improvement and digitalization of HR operations.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field.
• Minimum 5 years of HR experience, preferably in the construction industry.
• Strong knowledge of Singapore MOM regulations, CPF, Employment Act, and foreign worker management.
• Experience in payroll processing and HRIS systems.
• Proficient in Microsoft Excel, Word, and HR reporting.
• Strong communication, organizational, and problem-solving skills.

Reporting Line

• Reports directly to HR Manager / HR Director.
• Supervises HR Executives, HR Coordinators, and HR Assistants where applicable.

This scope is suitable for a Senior HR Executive managing 300–500 employees in a Singapore construction company, covering payroll, foreign worker administration, compliance, recruitment, and employee relations.