Admin cum Purchasing Assistant

Responsibilities

• Maintain an organized and tidy office environment to support efficient operations
• Manage incoming phone calls, faxes, and email communications promptly and professionally
• Scan, file, and organize documents to ensure easy retrieval and record accuracy
• Prepare and manage quotations, sales orders, delivery orders, purchase orders, and goods receive notes accurately
• Arrange local and overseas deliveries to meet customer and project timelines
• Track shipments and invoices to ensure timely receipt
• Maintain parts inventory to support production and project needs
• Enter and update data on opened projects and follow up on outstanding action items to ensure progress
• Monitor purchase order status to confirm on-time delivery and supplier commitments
• Identify and evaluate new suppliers offering quality products at competitive prices
• Monitor supplier performance and address quality concerns to maintain standards
• Verify supplier invoices before payment processing
• Maintain supplier price lists and payment records
• Perform all other adhoc administrative tasks as required to support team functions

Preferred competencies and qualifications

• Good to have semiconductor part purchasing experience