Receptionist

Role Summary

Provide a professional first point of contact for employees and visitors. Responsible for managing reception duties, supporting daily office operations and general office administration.

This role ensures dependable reception coverage and maintaining a welcoming, professional and well organised office environment.

Key Responsibilities

• Act as the first point of contact for general office and workplace enquiries
• Greet and welcome visitors at the office reception and direct them to the appropriate person, meeting room or office
• Preparation of meeting rooms if needed, serve drinks to visitors and tidy meeting rooms after use
• Receive, sort and distribute daily mail, deliveries and coordinate courier services
• Manage meeting room bookings, support training setups and logistics for internal office events
• Conduct daily checks of the reception area, main office, pantry, shared spaces and office equipment to ensure they are organised, welcoming and in good working conditions
• Coordinate with building management, cleaners, vendors and technicians on maintenance servicing, repairs and access arrangements, and follow up until the work is completed
• Provide updates on workplace conditions and maintain Excel or Google Drive records of office
• Monitor and replenish office supplies and pantry stock, and maintain inventory records
• Provide cafe pantry coverage when required
• Support office safety and security procedures and serve as Fire Warden when appointed
• Perform other ad-hoc office and facilities-related duties assigned from time to time

Requirements

• High school diploma with prior receptionist or admin experience is preferred
• Excellent verbal and written communication in English
• Strong interpersonal skills with a customer-focused approach
• Proficient in Microsoft Office or Google Workspace
• Well-organised and meticulous, with the ability to multitask and work independently
• Basic technical troubleshooting and vendor coordination skills
• Professional appearance and a proactive attitude
• Reliable, punctual, and team-oriented
• Willingness to learn and adapt to new tasks and responsibilities
• Basic knowledge of office safety and access control procedures

Employment: 12-month contract

Location: Central Area

Working hours: Monday to Friday: 8:30am to 5:30pm