[West Hospital] Assistant Manager, Senior Management Office - UP$5700 #HCY

KEY RESPONSIBILITIES

Executive Leadership Support and Office Management

• Support members of the Executive Leadership Team in managing institutional commitments, priorities and engagements.
• Manage calendars, appointments, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and ensure timely follow-up of matters requiring leadership attention.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communication materials.

Project Management and Organisational Coordination

• Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section.
• Develop project plans, timelines and implementation schedules.
• Coordinate stakeholders across departments and corporate functions to achieve project objectives.
• Track deliverables, risks and dependencies.
• Prepare progress updates, reports and recommendations for leadership review.
• Support implementation of organizational priorities and transformation initiatives.

Executive Governance and Planning Support

• Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums.
• Coordinate preparation and submission of briefing papers, reports and presentations.
• Maintain governance records, action trackers and decision logs.
• Monitor progress and follow-through of leadership decisions and institutional priorities.

Digital Transformation and AI-Enabled Productivity

• Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery.
• Identify opportunities for automation and process improvement.
• Support development of dashboards, trackers and digital solutions for executive office operations.
• Champion digital innovation and adoption of technology within the Senior Management Office.
• Promote data-informed decision-making and modern ways of working.

Administration and Resource Stewardship

• Support procurement, budget administration and contract-related matters.
• Assist with manpower, establishment and resource planning activities.
• Support audit, compliance and records management requirements.
• Coordinate office-wide administrative and operational matters.

KEY REQUIREMENTS

• Degree in Business Administration, Healthcare Management, Public Administration, Communications, Information Management or related discipline.

For interested candidates, please send your most recent and updated resume to Sign in to view email

Tsin Chien Yee Sally

R25127272

Recruit Express Pte Ltd

EA License No. 99C4599