Administrative Assistant (Receptionist)

Key Responsibilities

• Manage the reception area, handle administrative procurement and maintain the office environment to ensure smooth daily operations
• Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements. Maintain proper filing and administrative records
• Liaise with building management, vendors and service providers on office related matters
• Assist with travel and accommodation arrangements when required
• Support new employee onboarding and office access arrangements
• Support IT to prepare laptops for the teams or any other tasks that need to be performed for the office, set up computers and install software
• Support both internal and external functions, assist with company events and staff activities.
• Maintain close coordination with the administrative department in the Shanghai office to ensure proper sharing and communication of information and policies
• Perform other ad-hoc administrative duties and other supportive roles as required

Requirements

• Diploma or equivalent qualification and above
• Minimum 1–3 years of relevant experience in administration, reception or office support
• Proficient in written and spoken English and Mandarin
• Familiar with administrative processes and general office practices in Singapore
• Strong organizational, well organized, multitasking and problem-solving skills with good attention to detail.
• Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities.
• Proficient in Microsoft Office applications.
• Able to work independently as well as part of a team.