Executive Assistant (Secretary)

Job Title: Executive Assistant to Managing Director

Location: East Singapore

About the Role

We are seeking a highly organised and professional Executive Assistant to provide comprehensive administrative and secretarial support to the Managing Director. This is a key role that requires discretion, strong communication skills, and the ability to manage a busy executive office in a fast-paced environment. You will act as a trusted point of contact for internal and external stakeholders, ensuring the smooth operation of the MD's daily activities.

Key Responsibilities

• Manage the Managing Director’s complex calendar, scheduling meetings, appointments, and travel arrangements

• Screen and respond to emails, phone calls, and correspondence on behalf of the MD

• Prepare and coordinate meeting materials, presentations, and reports

• Take minutes during key meetings and follow up on action items

• Coordinate travel itineraries, including flights, accommodation, and visas

• Process expense claims, invoices, and other administrative tasks

• Liaise with internal teams and external partners, maintaining strong professional relationships

• Support the MD with project coordination and ad-hoc tasks as required

• Handle confidential and sensitive information with discretion

• Assist with organising internal events, town halls, and executive visits

Requirements

Essential

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership

• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

• Excellent written and verbal communication skills

• Exceptional organisational and time management abilities

• Ability to work independently and handle multiple priorities

• High level of discretion and professionalism

• Experience organising travel and itineraries for senior executives

• Ability to work in a fast-paced, dynamic environment

  To Apply (via Harold Consultancy)

  For a confidential discussion, please submit your detailed CV to Dennis Wee at Sign in to view email.