Manager (Executive Office)

Job Description

1. Lead and oversee the Branch's document administration, general administration, follow-up and implementation of management directives, and compliance management functions.
2. Serve as the Secretariat for the Branch Executive Committee, including tracking and monitoring the implementation of decisions and action items arising from management meetings.
3. Lead and manage the Bank's records and archives management, information confidentiality, and corporate seal administration.
4. Manage the Branch's external corporate email mailbox, including the receipt, distribution, and handling of official correspondence.
5. Coordinate and provide logistical, on-site, and virtual meeting support for key corporate meetings and other official events.
6. Liaise and coordinate with internal stakeholders and external business partners to facilitate effective communication and collaboration.
7. Maintain and update the department's contract management system, policy and procedures repository, and other administrative systems.

Requirements

• Bachelor Degree holder with minimum 5 years of working experience in the banking industry.
• At least 3 years of experience in corporate administration, general administration, or document and records management.
• Strong sense of responsibility and accountability, with good teamwork and collaboration skills.
• Strong written communication skills and proficiency in both English and Chinese, with the ability to draft internal documents, policies, procedures, and reports for submission to Head Office, as well as to collaborate effectively locally and with Head Office.