HR Executive/Senior Executive

Job Summary

Reporting to the Assistant Director, the Executive/Senior Executive is responsible for the full spectrum of Human Capital operational functions including Recruitment, Payroll Management, Training Administration, Employee Lifecycle and Human Capital administration tasks.

Payroll & Leave Management

• Liaise with payroll outsourcing vendor on monthly payroll processing
• Prepare bank files for submission
• Prepare statutory submissions to CPF & IRAS and ensure timely and accurate processing in compliance with statutory requirements and company policies
• Process monthly claims and verify receipts
• Perform monthly payroll reconciliation and reporting to Finance
• Handle and resolve employees’ enquiries pertaining to payroll matters
• Prepare monthly payroll reports for the department
• Support leave and benefits management queries from employees
• Provide advice and support to HODs and employees on all compensation matters

Reporting & Projects

• Submission of MOM survey or any other required labour statistics surveys
• Support the analysis of total payroll expenditure and the yearly payroll budget preparation and forecast
• Drive payroll reviews and enhancements
• Prepare and compile data and reports to Finance and Auditors

Recruitment

• Manage the end-to-end recruitment process from sourcing and screening to interviews, offers and onboarding
• Partner with hiring managers to fulfil manpower requirements and ensure a positive candidate experience.
• Ensure recruitment activities comply with company policies and employment legislation

Learning and Development

• Support the coordination and administration of learning and development programs
• Assists with training logistics, enrolments, attendance tracking, and training records, while providing support to employees and stakeholders on learning-related matters

Other duties

• Coordinate training registration and administer SDF and absentee payroll claims
• Process all MUP, IR21, IR8A, WICA, and all government paid claims
• Assist with internship job posting via school internship portal(s)
• Administrative functions: ordering of pantry and stationery items, business card and office supplies

• Degree in Human Resource Management or equivalent
• IHRP-CA certification preferred
• Minimum 2-3 years of experience in payroll processing and generalist HR role
• Experience with training and development will be an added advantage
• Good knowledge of Human Resource best practices and employment law
• Excellent communication and interpersonal skills, with the ability to build trust and maintain confidentiality at all levels
• Proactive, solutions-oriented mindset and the ability to work independently as well as part of a team
• Proficient in the use of Human Resource Information Systems and Microsoft Office Suite
• This role involves occasional evenings, weekends, and match day duties to support operational requirements.