AB03 - Purchasing Assistant

Purchasing Assistant

Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-1230PM)

Working location: Pioneer Sector 1, Singapore 628416 (Transport provided in Jurong)

Salary: Up to $2500

1. Purchase Requisition (PR) Handling

• Review PRs submitted by Requestor.
• Source and obtain quotations from approved vendors.
• Quotation Comparison Sheet: Create comparison sheets when sourcing from multiple suppliers to justify selection – Mainly for new items and long list items for Lita boats.
• Negotiation: Support or participate in price and terms negotiation to achieve cost savings.
• Evaluate quotations based on price, delivery time, and compliance with specifications.

2. Purchase Order (PO) Management

• Generate and issue Purchase Orders based on approved PRs.
• Ensure accuracy of PO details and alignment with quotations.

3. Monitoring of Incoming Items

• Track delivery status and follow up on overdue items.
• Confirm delivery schedules with vendors and inform relevant departments.

4. LC Shipment Coordination (Import Operations)

• Monitor Letter of Credit (LC) shipments from overseas.
• Coordinate with freight forwarders for customs clearance and delivery arrangements.

5. Logistics & Freight Handling (Inbound & Outbound)

• Obtain and review shipping documents (invoice, packing list, bill of lading, etc.).
• Request quotations for air and sea freight based on Incoterms.
• Appoint and liaise with forwarders to handle shipments.
• Manage incoming shipments via courier, air, or sea freight (IGDS permit declarations).
• Submit freight quotations to Finance; save copies in the quotation folder.
• Organize and archive all documentation in the Purchasing folder by hull number.

6. Goods Receipt & Documentation

• Match Delivery Orders (DOs) from the store with yellow copy of the PO.
• Upon receiving invoices, ensure matching with DO and PO.
• Obtain necessary approvals and update costing sheets accordingly.

7. Invoice Management

• Print invoices received via email or handle hard copies.
• Verify accuracy and completeness before submission for payment.

8. Supplier Coordination & Email Monitoring

• Maintain communication with suppliers for order status, delivery, and issues.
• Monitor emails daily and respond promptly to ensure workflow continuity.

9. Monthly Purchasing Reports

• Compile and submit monthly purchasing summary reports.
• Present updates during the company meeting in the first week of each month.

10. Audit & Compliance Monitoring

• Maintain updated records of incoming goods for audit purposes.
• Organize documentation for Marine and New Hull projects as per audit standards.

11. Interdepartmental Collaboration

• Coordinate closely with requestors, store personnel, and finance teams.
• Ensure alignment of purchasing activities with project timelines and budget.

12. Administrative Support

• Assist with ad hoc tasks and administrative support as required.

Qualifications

• At least GCE 'O' Level / Higher Nitec / Diploma
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at Sign in to view email (˶ᵔ ᵕ ᵔ˶)

Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |The Supreme HR Advisory EA No: 14C7279