Admin Executive - Tampines

Company Overview

Metta Day Rehabilitation Centre (MDRC) is a service of Metta Welfare Association, providing rehabilitation care for seniors with physical impairments. Our multidisciplinary team is passionate about delivering person-centred care that supports clients in regaining function, promoting independence, and improving their quality of life.

Job Summary

Metta Day Rehabilitation Centre for the Elderly seeks an Administrative Executive to manage daily office operations, financial transactions, client records, and support procurement and government claims to ensure smooth centre functioning and compliance.

Responsibilities

• Manage daily administrative and office operations to ensure efficient workflow and support centre activities
• Process invoices, payments, petty cash, fee collection, and basic accounting transactions accurately to maintain financial integrity
• Assist with payment reconciliation and resolve billing discrepancies to ensure accurate financial records
• Maintain and update accurate client records and relevant databases and portals for effective data management
• Handle emails, phone calls, and general enquiries to provide timely and professional communication
• Coordinate meetings, prepare reports, and take meeting minutes to support team collaboration and documentation
• Support procurement activities, vendor coordination, and documentation to facilitate resource acquisition
• Assist with government claims, grants, and subsidy-related submissions to secure funding and compliance
• Ensure proper filing, record management, and compliance with PDPA to protect client confidentiality and data security
• Perform other ad hoc administrative duties as assigned to support operational needs

Required competencies and certifications

• Diploma in Accounting, Finance, Business Administration, or a related discipline
• At least 1-2 years of administrative and/or accounting experience
• Proficiency in Microsoft Office applications, especially Excel

Preferred competencies and qualifications

• Familiarity with invoicing, payment processing, petty cash management, and account reconciliation
• Strong organisational, communication, and interpersonal skills
• Meticulous, responsible, and able to work independently