Administrative Assistant

Administrative Assistant (Certificates & Office Administration)

Fugran Singapore Pte Ltd

Singaporeans and PRs only

• Location: Raffles Place, Singapore
• Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
• Salary: SGD 2,500/month (inclusive of CPF)

Role Overview

Fugran Singapore Pte Ltd is looking for a dependable and detail-oriented Administrative Assistant to take ownership of certificate issuance and delivery, and to support the Company Director and Accounts Executives in day-to-day operations.

Certificates are what our clients ultimately pay for — shipments, cargo and contractual obligations depend on them being accurate and on time — so this role sits at the point where a mistake is most visible. This is a hands-on position in a small office where accuracy, ownership and the ability to work independently matter more than anything else. The person who thrives here follows through end to end without being reminded.

All necessary equipment and supplies will be provided by the Company.

Key Responsibilities

Certificate Issuance — primary responsibility

• Prepare, issue, print, sign and stamp certificates and service documents for clients
• Check every detail against the job record before release
• Maintain a complete register of certificates issued and reissued

Certificate & Document Delivery

• Hand-deliver certificates and documents to client and agent offices in Raffles Place
• Arrange delivery via courier platforms such as Grab or Lalamove where hand delivery is not practical
• Confirm and record receipt in every case

Job Registration & Tracking

• Register incoming service orders and liaise with suppliers to appoint services
• Follow up on job progress and track each job through to completion
• Ensure certificates and service reports are issued without delay

General Administrative Support

• Assist the Director and Accounts Executives with ad-hoc operational and administrative tasks
• Prepare and submit reports as directed
• Maintain organised filing of all operational and financial documentation

Requirements

• Singaporean or PR only
• Exceptional attention to detail — this role is judged on documents being right the first time
• Able to manage workflows independently without close supervision, and keep several jobs moving at once
• Comfortable moving between desk work and short delivery runs in the CBD
• Confident, professional written and verbal communication with clients and suppliers
• Prior experience in documentation, shipping/logistics administration or accounts administration is an advantage