Office / Service Administrator

Watercraft Marine is seeking a reliable and detail‑oriented Office / Service Administrator to support our daily operations. This role is fully administrative, with responsibilities focused on documentation, coordination, and service job planning. You will work closely with service engineers, port agents, and subcontractors to ensure smooth execution of service activities.

Key Responsibilities

• Quotation preparation — Draft and issue quotations to customers

• Purchase order creation — Prepare PO documents and match them against invoices

• Invoice drafting — Issue invoices and raise payment notes

• Document matching — Ensure accuracy between PO, invoice, and payment documentation

• Job register updates — Maintain job records and create recurring job alerts

• RFQ issuance — Send RFQs to suppliers and track responses

• Service job scheduling — Coordinate attendances, travel, and logistics

• Stakeholder liaison — Communicate with port agents, service engineers, and subcontractors

• General administrative duties as required to support daily operations

Requirements

• Prior experience in administration, service coordination, or office operations preferred

• Strong organisational skills and attention to detail

• Comfortable handling documentation, registers, and structured workflows

• Able to communicate professionally with internal and external stakeholders

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Ability to work independently and manage multiple tasks