Project Coordinator

Job Type: 1-year renewable contract

Project Coordinator

Job Summary

We are seeking a proactive and organized Project Coordinator to support the planning, coordination, tracking, and administrative activities for the IT Projects. This role is suitable for fresh graduates who are interested in project management, IT operations, system implementation, and coordination work within a large-scale and mission-critical environment.

The Project Coordinator will work closely with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure project activities, schedules, documentation, and communications are properly managed and tracked.

• 0 to 2 years of experience as Project Coordinator
• Fresh Graduates are welcome to apply for the role

Key Responsibilities

Project Coordination & Administration

Coordinate daily project activities and support project execution.

Track project progress, action items, milestones, and deliverables.

Support project scheduling, meeting coordination, and resource planning.

Prepare and maintain project documentation, reports, and trackers.

Assist in monitoring project timelines and highlighting potential delays or risks.

Coordinate with internal teams, external vendors, and stakeholders on project matters.

Follow up on outstanding tasks, approvals, and action items.

Meeting & Communication Support

Arrange project meetings, workshops, and discussions.

Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).

Track meeting action items and ensure timely follow-up.

Facilitate communication between project teams and stakeholders.

Support project status reporting and management updates.

Documentation & Reporting

Maintain project documentation repository and version control.

Weekly/monthly project reports

Project schedules and trackers

Risk and issue logs

Change request records

Deployment schedules

Governance presentation slides

Ensure project documents are updated and properly organized.

Project Governance & Compliance

Support compliance with project governance processes and procedures.

Assist in tracking approvals, sign-offs, and submission deadlines.

Ensure proper documentation for audits, reviews, and project milestones.

Support coordination for project reviews, testing activities, and deployment preparation.

Coordination with Technical Teams

Software Engineers

System Engineers

Infrastructure Teams

IT Security Teams

Vendors and external parties

Assist in coordinating testing schedules, deployment activities, and operational support tasks.

Support incident tracking and escalation coordination when required.

Technical Awareness

IT project lifecycle

Software development lifecycle (SDLC)

System implementation processes

Testing and deployment activities

Basic understanding of infrastructure, applications, and cloud technologies

Tools & Software Knowledge

Microsoft Office (Excel, PowerPoint, Word)

Microsoft Project

Jira / Confluence

SharePoint

Teams / collaboration tools

Kindly revert with below details in addition to updated resume to Sign in to view email or whatsapp +65 9473 3867

Current Salary

Exp Salary (in SGD)

Notice period (availability)

Residential Status in Singapore

Reason for Change

Thanks & Best Regards

Rekha N

Senior Consultant

Whatsapp : +65 9473 3867

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https://www.helius-tech.com/careers/

www.helius-tech.com

Singapore -Malaysia- India - Thailand – Japan