Accounts & Admin Executive

We are looking for a reliable and hands-on Accounts & Admin Executive to support our daily accounting, customer order processing, inventory, delivery coordination, and general administrative activities. You will be responsible for receiving customer orders, issuing invoices and delivery documents, checking stock availability, coordinating deliveries, maintaining accurate accounting records, and ensuring orders are followed through properly. This role is suitable for someone who is organised, detail-oriented, and comfortable coordinating with customers, warehouse staff, drivers, suppliers, and management in an SME environment.

Key responsibilities

• Handle day-to-day accounting transactions and maintain accurate accounting records.

• Manage accounts payable, including processing supplier invoices and preparing payments.

• Manage accounts receivable, monitor outstanding balances, and follow up on overdue payments.

• Issue customer invoices accurately and promptly.

• Match invoices with customer orders, delivery documents, and other supporting records.

• Perform bank, cash, and credit-card reconciliations.

• Receive and process customer purchase orders and other sales orders.

• Prepare sales orders, delivery orders, invoices, and other supporting documents.

• Coordinate order preparation and delivery schedules with warehouse staff and drivers.

• Check incoming goods against purchase orders and verify product quantities and condition.

About you

• LCCI, Diploma, or equivalent qualification in Accounting, Finance, Business Administration, or a related field.

• At least 2–3 years of relevant accounting or administrative experience.

• Hands-on accounting experience is required; full-set accounts experience is an advantage but not essential.

• Experience in customer order processing, invoicing, inventory, or delivery coordination is an advantage.

• Familiar with Singapore accounting practices.

• Proficient in Microsoft Excel and accounting or inventory software such as Xero or a similar system.

• Detail-oriented and able to process orders and financial documents accurately.

• Able to communicate effectively with customers, warehouse staff, drivers, and suppliers.

• Organised, responsible, and able to follow outstanding matters through to completion.

• Able to work independently, meet deadlines, and maintain confidentiality.