[Good Exposure to Healthcare, Min Dip] Associate Executive (Administrative/C-Suite) @ Central #HLV

Job responsibility

Office Administration & Records Management

• Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence.

• Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.

• Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.

• Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.

2. Meeting Support & Note-Taking

• Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials.

• Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.

• Follow up on meeting action items and assist in compiling status updates for the team.

3. Events & Exhibition Logistics

• Provide logistical support for events,forums, and engagement sessions organised by the team, including venue booking,setup coordination, and on-the-day support.

• Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.

• Assist in preparing presentation materials,collaterals, and briefing packs for internal and external stakeholders.

4. Staff & General Support

• Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.

• Handle internal communications and correspondence, including responding to general enquiries and directing queries to the right person.

• Support the team with any other administrative oroperational tasks as assigned by the supervisor or Head of Department.

Requirements

• Diploma in any discipline.
• At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting.

TELE me at @vallsl or WA me at https://wa.me/+6587200388 NOW! Interested candidates please submit your resume to Sign in to view email

Ivy Lau Lok Tong

Outsourcing Team

Recruit Express Pte Ltd

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