HR & Finance Executive

Position Overview

We are seeking a proactive, detail-oriented, and organized HR & Finance Executive to support both Human Resources and Finance operations. This role is ideal for individuals who enjoy administrative coordination, compliance, and finance support in a dynamic environment. The successful candidate will primarily manage work pass administration, HR operations, employee claims, and finance-related processes while ensuring compliance with company policies and Singapore regulations.

Candidates with no experience are encouraged to apply. Comprehensive training will be provided.

Key Responsibilities

Human Resources

• Manage the full lifecycle of employee work passes, including applications, renewals, cancellations, and status monitoring via the Ministry of Manpower (MOM) portal.
• Liaise with government agencies, external vendors, and relevant stakeholders on employment-related matters.
• Maintain accurate employee records, HR documentation, and personnel files.
• Support onboarding and offboarding activities, including preparing employment contracts and other HR documents.
• Administer employee leave, attendance, and HR information systems.
• Assist in payroll preparation by ensuring employee records and supporting documents are complete and accurate.
• Ensure compliance with Singapore employment legislation, MOM regulations, and internal HR policies.

Finance

• Process employee claims and reimbursements accurately and within stipulated timelines.
• Review and verify claims against company policies and supporting documentation.
• Support accounts payable functions, including invoice verification and processing.
• Maintain organized financial records and documentation.
• Assist with month-end closing activities and other finance administrative duties.
• Liaise with external auditors and vendors when required.

Administration

• Maintain systematic filing and record management for HR and finance documents.
• Coordinate with internal departments to support day-to-day business operations.
• Perform general administrative duties and undertake ad hoc assignments as required.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related field.
• Candidates with 0–3 years of relevant HR or finance experience will have an advantage.
• Prior experience in Singapore work pass administration or HR operations is preferred but not essential.
• Basic understanding of the Singapore Employment Act and MOM regulations is advantageous.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Experience with HRIS, payroll, or accounting software will be an added advantage.
• Strong communication and interpersonal skills.
• Well-organized, meticulous, and capable of managing multiple priorities.
• Able to work independently while contributing effectively within a team environment.

Preferred Attributes

• Positive attitude with a strong willingness to learn and grow.
• High level of integrity and professionalism when handling confidential information.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Responsible, dependable, and proactive in completing tasks.
• Adaptable and able to thrive in a fast-paced work environment.

(EA Reg No: 20C0312)

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Only shortlisted candidates will be notified.