Administrative Executive

Administrative Support (Manufacturing) – Roles and Responsibilities

• Provide administrative support to the production, operations, and management teams.
• Prepare, maintain, and update production records, reports, and documentation.
• Coordinate daily administrative activities, including filing, data entry, and document control.
• Process purchase requisitions, work orders, invoices, and delivery documentation.
• Maintain inventory records and assist in tracking raw materials, consumables, and office supplies.
• Coordinate meetings, prepare agendas, and record meeting minutes when required.
• Support production scheduling by updating work plans and communicating schedule changes.
• Monitor attendance records, overtime, leave applications, and timesheets for production personnel.
• Assist with onboarding documentation and administrative support for new employees.
• Maintain accurate records related to quality, safety, maintenance, and compliance requirements.
• Liaise with suppliers, customers, and internal departments to facilitate smooth operations.
• Prepare reports, presentations, and correspondence for management.
• Ensure confidential handling of company documents and employee information.
• Support audits by organizing and retrieving required documentation.
• Coordinate courier services, mail distribution, and office logistics.
• Monitor office and production administrative supplies and arrange replenishment when necessary.
• Assist in organizing training sessions, company events, and employee engagement activities.
• Perform other administrative duties assigned by supervisors or management.

Key Skills

• Strong organizational and time management skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Data entry accuracy and attention to detail
• Good communication and interpersonal skills
• Document control and record management
• Basic knowledge of manufacturing processes and ERP systems (e.g., SAP, Oracle, Microsoft Dynamics)
• Ability to prioritize multiple tasks and meet deadlines
• Problem-solving and coordination skills