Executive Officer, Junior Dance

Main Roles and Responsibilities

1. Provide administrative and planning support to ensure the smooth operations of the department. This includes correspondence, course enrollment, orientation, course enquiries, and documentation.

a. Prepare letters and collection of programme fees

b. Enrolment and Auditions in May and November

c. Prepare Event activities form on an ad-hoc basis for competitions and events

d. Prepare and support both Internal and external exams

2. Support and work closely with Head of Department and teaching faculty to ensure smooth operation of classes such as

a. Timetabling – coordination of any changes in the schedule

b. Booking of facilities – coordinating with other departments on the use of studio or change of studio when necessary

c. Preparation of teaching materials – photocopying, etc

d. Assisting during events

e. Not limited to the above-mentioned

3. Administer, monitor, and track budget and expenditures for the department

a. Submission of payment vouchers for teachers and claims

4. Coordinate publicity and marketing materials for courses and events/production/concerts.

a. Use of Eventbrite to set up ticketing services

b. Backend preparation to support any events/productions/concerts.

5. Perform other ad-hoc duties as required by Heads and Principal

Requirements

1. Minimum Diploma qualification with at least 5 years of relevant workingexperience, preferably in an administrative environment.

2. Good command of both spoken and written English and Chinese.

3. Proficient in MS Office applications and Zoom video conferencing platform.

4. A resourceful team player with good interpersonal skills, who is outgoing andindependent and possesses good initiative.

5. Able to work on weekends and provide support for Junior Dance events.