Printing cum Administration Assistant

Job Description – Printing cum Administration Assistant

Location: Choa Chu Kang

Contract Period: 1 January 2027 – 31 December 2027

Position Overview

The Printing cum Administration Assistant provides printing, document management, and administrative support to ensure the smooth daily operations of the school. The role is responsible for managing the Printing Room, maintaining photocopiers and related equipment, supporting staff with document production, and assisting the General Office with administrative and reception duties when required.

Key Responsibilities

Printing & Document Support

• Operate photocopiers, printers, laminating machines, binding machines, and shredders.
• Photocopy, print, laminate, bind, and shred documents for teaching, administrative, and school operational needs.
• Ensure printing requests are completed accurately and within the required timelines.
• Maintain confidentiality when handling school documents and examination materials.

Printing Room Management

• Maintain the Printing Room in a clean, neat, and organised condition.
• Monitor stock levels of printing supplies, including:
• Paper
• Toner cartridges
• Staples
• Laminating films
• Binding rings
• Request forms
• General stationery
• Report low stock levels and assist with replenishment of supplies.

Equipment Maintenance

• Conduct basic troubleshooting for photocopiers and printing equipment.
• Identify and resolve simple operational issues before contacting service vendors.
• Liaise with external vendors for servicing, repairs, and scheduled maintenance of photocopier machines.
• Maintain records of maintenance schedules and equipment servicing.

Administrative Support

• Sort, file, scan, and distribute documents and correspondence.
• Maintain proper filing systems for school records.
• Assist with document preparation for meetings, school events, and administrative activities.
• Perform data entry and other clerical duties as assigned.

Reception & Customer Service

• Provide reception support when required.
• Attend to walk-in visitors professionally.
• Answer and direct incoming telephone calls.
• Assist staff, students, parents, and visitors with general enquiries.

General Office Support

• Assist the General Office with daily administrative operations.
• Support school events and activities when required.
• Perform any other duties assigned by the School Leaders, School Supervisors, or Administration Manager.

Working Hours

• Monday to Thursday: 7:00 AM – 5:00 PM (inclusive of a 1-hour lunch break)
• Friday: 7:00 AM – 4:00 PM (inclusive of a 1-hour lunch break)
• No work on Saturdays, Sundays, and Gazetted Public Holidays.
• Working hours may be adjusted to meet the operational requirements of the school.

Preferred Qualifications & Requirements

• Minimum GCE N-Level, O-Level, NITEC, Higher NITEC, or equivalent.
• At least 1 year of experience in administrative, clerical, office support, or printing operations is preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Experience operating photocopiers, printers, laminating, and binding machines is an advantage.
• Basic troubleshooting skills for office equipment.
• Good communication and interpersonal skills.
• Able to multitask and work independently in a fast-paced environment.
• Strong organisational skills with attention to detail.
• Customer service-oriented with a positive attitude.

Key Competencies

• Printing & Document Management
• Administrative & Clerical Support
• Office Equipment Troubleshooting
• Inventory & Stock Management
• Microsoft Office
• Records Management
• Customer Service
• Communication Skills
• Time Management
• Teamwork
• Attention to Detail
• Confidentiality & Professionalism