Executive Assistant (University, Supporting VP) #ESY

Administrative Support

• Assist with scheduling meetings and managing calendars. Assist in the planning and coordination of meetings, events, workshops, and visits.

• Coordinate meeting logistics, including room bookings and meeting arrangements.

• Prepare and format simple correspondence, reports, presentations, and meeting materials.

• Monitor shared mailboxes and assist in responding to routine enquiries.

• Support the preparation of meeting agendas, minutes, and follow-up action items.

• Serve as a point of contact, representing the leader with professionalism and tact.

Office and Operational Support

• Liaise with internal departments and external vendors on administrative matters.

• Maintain inventory of office stationery, pantry supplies, and other office essentials.

• Coordinate procurement and replenishment of office and pantry supplies.

• Ensure meeting rooms and common office areas are adequately prepared for meetings and visitors.

• Support general office administration and ad hoc projects as assigned

Requirements

• Diploma or Degree in any discipline.

• Prior administrative or office support experience will be advantageous.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Interested candidates, please email your resume to Sign in to view email

Anna See Sing Yee

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We regret that only shortlisted candidates will be contacted