Senior Recruitment Executive

Employment Type: Full-time, Contract (2 years)

Location: West

Work Schedule: 5 days (Mon – Thu, 8.30am to 6pm; Fri8.30am to 5.30pm)

Salary: $4000 to $4500

Join a Dynamic HR Team Where Your Organisation Makes aDifference!

Are you an experienced HR professional who thrives in a fast-paced environment and enjoys keeping recruitment and HR operations running seamlessly? If you have a passion for recruitment administration, coordinating hiring activities, managing HR processes, and turning data into meaningful insights, this is the opportunity for you.

As a Senior Recruitment Executive, you will play a key role in supporting end-to-end recruitment operations, managing temporary workforce administration, and driving efficient HR processes. From coordinating interviews and onboarding to manpower reporting, budgeting, and process improvements, you will be part of a collaborative team that values accuracy, initiative, and continuous improvement. If you are highly organised, detail-oriented, and enjoy making a real impact behind the scenes, we'd love to hear from you.

Key Responsibilities

1. Recruitment Administration

• Postjob advertisements on approved career and job portals.
• Review and filter applicants' resumes for hiring managers' shortlisting.
• Coordinate and schedule interviews, liaising with hiring managers and candidates to clarify information and resolve queries.
• Administer interview assessments and collect documents required for interviews and hiring.
• Conduct candidate reference checks.
• Record, update and track candidates throughout the interview process.
• Administer the Employee Referral Programme, including referrals, successful-hire tracking, paperwork and referral reward payments.
• Support other recruitment administrative work as assigned.

2. Temporary Staff Management

• Coordinate with recruitment agencies to activate temporary hiring requirements.
• Monitor the interview and selection process for candidates recommended by recruitment agencies.
• Prepare written submissions for approval to hire temporary staff.
• Track temporary staff contract periods and expiry dates and prepare extension submissions where required.
• Coordinate onboarding and offboarding with reporting officers, recruitment agencies and the internal ICT department.
• Coordinate leave clearance and prepare leave-encashment approval submissions where required.
• Verify monthly invoices submitted by recruitment agencies.
• Support annual temporary manpower budgeting and monitor budget utilisation.
• Support periodic reviews of temporary staff salary rates and related work.

3. HR Administration and Reporting

• Raise payment vouchers through TenderBoard for vendors' invoices and approval processing.
• Create forms and templates to streamline work processes.
• Conduct desktop research on assigned HR subjects.
• Organise HR information and data for efficient retrieval and reference.
• Update and track data for annual budgeting and half-yearly or periodic reporting.
• Extract and prepare manpower-related data for reports, manpower surveys and related submissions.

Requirements

• Diplomain any discipline.
• At least five years of experience providing operational and administrative support to HR departments.
• Strong initiative, ability to work independently and willingness to contribute as a team member.
• Abilityto manage multiple priorities in a high-volume and fast-paced environment.
• Good communication, interpersonal, coordination, time-management and organisational skills.
• Proficiency in Microsoft Office, data analysis and reporting.
• Adaptable and willing to learn new skills, including the use of AI tools to improve work efficiency.

We prefer candidates with

• Hands-on experience coordinating recruitment and HR operations rather than only agency sales or candidate sourcing.
• Experience managing temporary or contract staff records, agency invoices, contract expiries or manpower budgets.
• Comfortable in preparing approval papers, trackers and management reports using confidential HR information.
• Strong Excel capability and a clear record of improving processes through forms, templates, automation or AI-assisted workflow s .

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ANTARES MANAGEMENT SERVICES PTE. LTD.

EA License No.: 25C3031 | Reg No. R0007746

UEN: 202527765K