Admin & Project Executive (Financial Systems)

Key responsibilities

• Support stakeholder engagement efforts by coordinating communications, scheduling meetings, and documenting feedback and requirements.

• Review and analyse data collected from customer deep-dive sessions, ensuring key insights and pain points are accurately categorised and recorded.

• Prepare and organise materials for deep-dive meetings, including presentation slides, reports, and meeting documents.

• Support Service Requests from agencies in accordance with Service Level Agreement (SLA), such as static data maintenance, cancellation of expense reports.

• Assist in maintaining regular updates with stakeholders by tracking progress and ensuring timely follow-ups on action items, including (a) tracking of identified issues, action items, and progress of follow-ups from customer deep dive sessions; (b) weekly monitoring and reporting of Change Request/ Service Requests/ Incident Requests; and (c) User Acceptance Testing (UAT) progress tracking for ad-hoc Change Requests and Workday release features.

• Ensure documentation, e.g., user guides and standard operating procedures, is well-structured, up-to-date, and readily accessible for internal and stakeholder use.

• Provide general administrative and coordination support to ensure smooth execution of project and business activities.

Requirements

Functional/Technical Competencies

• Background in Accounting/ Business/ Finance and/or IT

• Proficient with MS Office and VBA will be advantageous

• Understand basic finance and/or payroll processes and experience with system implementation and maintenance will be advantageous

Generic Competencies

• Good critical thinking, problem-solving and analytical skills

• Good time management skills to multi-task and prioritize key deliverables

• Meticulous and a good team player who is able to work well independently

• Able to proactively develop and manage relationships with various key stakeholders

• Strong communication and presentation skills

Contract duration: 6 months contract, with option to extend for another 6 months

Working Arrangement

• Monday to Thursday: 9am – 6.30pm
• Friday: 9am –6.00pm
• (Flexhours can be arranged with reporting officer)

Location: High Street

Salary: $15 to $16 per hour (approximately $2,730–$2,910 per full month of service). Salary will be pro-rated based on the actual service period)

EA License No.: 96C4864

Reg. No.: R26161270 JOEY TAY YI TING