Executive Secretary (External)

Contexte et environnement

• Provide efficient and strong administration support to the office in a professional manner, especially towards traders and management, in order for employees to focus on their main trading or operational functions.
• Constant awareness of the changing environment within Singapore and the region, to provide accurate and fast information to the office whenever required
• Ability to handle stress and tasks with tight deadlines.

Activités

• Provide secretarial and general administration support services to the office.
• Support the Traders in the preparation and submission of tenders.
• Handle complex travel arrangement.
• Prepare and submit expense claims for employees.
• Make dining reservations.
• Coordinate internal/external business meetings and manage meeting room booking.
• Assist in the coordination of major events such as APPEC, Beaujolais, Annual Crude/ Products/PETCHEM events.
• Ensure proper document and file management.
• Support the Traders in the preparation of presentation slide decks and reports.
• Coordinate and liaise with various departments (e.g. Credit, Legal, Finance, Tax) for counterparty on-boarding and registration.
• Undertake secretarial and administrative tasks as assigned and carry out the duties diligently.

Profil du candidat

Education And Work Experience

• Bachelor’s degree
• At least 5 years of prior relevant experience in a similar support role
• Prior experience in events management
• Strong knowledge and experience in complex travel arrangements

Essential Qualities

• Intelligent, strong sense of initiative, meticulous, dynamic, organised and possess diplomacy skills
• Strong team player and adaptable

Language

• Excellent oral and written communication skills in English
• Proficiency in other languages will be an advantage (e.g. Mandarin and/or French)

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.