Personal Assistant

Job Summary

We are seeking a proactive Personal Assistant to deliver comprehensive administrative and personal support, managing schedules, coordinating travel, and handling confidential matters with professionalism and discretion in a dynamic environment.

Responsibilities

• Manage and coordinate calendars, meetings, and appointments to optimize time and priorities
• Schedule, confirm, and organize personal and business commitments efficiently
• Track and ensure timely payment of personal bills to maintain financial order
• Liaise with vendors, service providers, government agencies, business contacts, and stakeholders to facilitate smooth operations
• Act as a personal concierge by booking restaurants, making travel arrangements, securing tickets and appointments, and coordinating lifestyle requests
• Prepare detailed travel itineraries including accommodation, transport, and logistics for seamless travel experiences
• Travel overseas at short notice when required to support business or personal needs
• Handle confidential information with discretion to maintain privacy and trust
• Perform additional administrative and ad hoc duties as assigned to support overall effectiveness

Required competencies and certifications

• Strong organizational and time management skills demonstrated by managing complex schedules and priorities
• Excellent verbal and written communication skills in English to interact clearly and professionally
• Proficiency in Microsoft Office, Google Workspace, and common productivity tools to enhance efficiency
• Tech-savvy with the ability to quickly learn and apply new applications for improved workflow
• Ability to multitask, prioritize effectively, and work independently with minimal supervision to meet deadlines
• Resourcefulness and strong problem-solving skills to address challenges proactively
• High level of integrity, professionalism, and confidentiality in handling sensitive information
• Flexibility to work outside regular hours when required to meet urgent demands
• Possession of a valid passport and readiness to travel overseas on short notice for business or personal support

Preferred competencies and qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role to bring relevant expertise
• Experience coordinating travel and managing complex schedules to ensure smooth logistics
• Established network or familiarity with restaurants, hotels, concierge services, and lifestyle bookings to enhance service quality

Other Information

• Location: Singapore
• Employment Type: Full-Time
• Salary: From SGD $4,000/month (Negotiable based on experience, skills, and capabilities)
• Benefits include exposure to local and international travel, significant autonomy, professional development opportunities, and performance-based salary reviews and bonuses