Executive Secretary (MNC)

Our client, a leading global energy trading company, is looking for an experienced Executive Secretary to support its Singapore trading office. This is a highly visible role where you will work closely with traders and senior management, ensuring the smooth running of daily administrative operations while supporting regional business activities.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the office and senior stakeholders.
• Coordinate complex travel arrangements, meeting schedules, and expense claims.
• Organise internal and external meetings, including meeting logistics and reservations.
• Support the preparation of tenders, presentations, reports, and other business documents.
• Assist in coordinating major corporate and industry events.
• Liaise with internal departments to facilitate administrative processes and documentation.
• Maintain accurate records and ensure proper document management.
• Handle ad hoc administrative duties while maintaining strict confidentiality.

Requirements

• Degree qualified.
• At least 5 years of experience in an Executive Secretary, Executive Assistant, or similar senior administrative support role.
• Strong experience managing complex travel arrangements and coordinating senior-level schedules.
• Prior experience organising corporate events is an advantage.
• Highly organised, proactive, meticulous, and able to multitask in a fast-paced environment.
• Excellent communication skills in English.

This is an excellent opportunity to join a dynamic international trading environment, supporting senior stakeholders while gaining exposure to a fast-paced commercial business.