AI Tools and Operations Admin

AI Tools and Operations Admin - 1 + Year contract Renewable - Urgent Hiring

This role is a mix of procurement, contract management, financial administration and AI operations support.

Think of it as being the coordinator and administrator for the company's AI tools and cloud services. You will help the organisation:

This role is expected to become increasingly important as enterprise AI adoption expands.

• Buy AI software and services
• Manage vendor contracts
• Track AI and cloud spending
• Charge costs back to different departments
• Prepare reports and dashboards
• Use AI tools to improve work efficiency

You are not expected to be an AI engineer or programmer. Instead, you help ensure the organisation is buying the right AI tools, managing costs properly and using AI effectively.

What You Will Be Doing

1. Procurement & Vendor Management

2. Financial Operations & Chargebacks

3. AI Productivity & Automation Support

Key Skills Required

1. Procurement Skills

You should know how to:

• Prepare procurement documents
• Run tenders (ITT/RFP)
• Evaluate vendors
• Manage contracts
• Follow procurement policies

Especially useful: Experience in Government or Public Sector procurement.

2. Excel Skills

You should be comfortable with:

• Pivot Tables
• VLOOKUP/XLOOKUP
• SUMIFS
• Data analysis
• Cost allocation calculations
• Creating dashboards
• Financial reporting

3. Financial Administration Skills

• Budget tracking
• Cost allocation
• Chargebacks
• Reconciliation
• Financial records management

4. AI Skills

You should know how to use:

• Microsoft Copilot
• ChatGPT
• Generative AI tools
• Basic automation tools

Our client is looking for someone who can use AI effectively to improve productivity.

5. Organisational Skills

You will handle:

• Multiple vendors
• Multiple contracts
• Multiple departments
• Spreadsheets
• Reports
• Procurement timelines

One-Line Summary

This role is essentially an AI Procurement and FinOps Administrator who manages AI software purchases, contracts, licensing, cloud spending, chargebacks, reporting, and uses AI tools to improve operational efficiency.

Next Step

• Simply click on 'Apply here' or email to Sign in to view email to drop your resume.

Tamanna Bilandi

EA Licence No. 91C2918

Personnel Registration No. R209624