Administrator II (HR)

Administrator II (HR)

Job Responsibilities

• Maintain and ensure that company’s staffing requirements are met in accordance with governmental requirements as well as RBA requirement.
• Oversees recruiters, technical recruiters, temporary and contract labor resources, and employment representatives in staffing activities.
• Establishes and oversees maintenance of effective servicing avenues and internal / external resume tracking systems to speed the process of identifying qualified candidates.
• Ensures consistent corporate image throughout recruiting campaigns
• Plan, develops and implements recruiting plans to staff open requisitions while minimizing cost per hire
• Work with hiring manager in manpower planning to meet operational needs
• Maintain accurate records of staff particulars in the HMS and LMS systems
• Provides information feedback trends and concerns to management as appropriate
• Identifies and maintains contacts with recruiting sources, eg. Job fairs, agencies and various job search websites and including schools, institutions and universities
• Selects, develops and evaluates personnel to ensure efficient operation of the function
• Monitor recruitment cost and update recruitment reports
• Administer the resignation process and updates and conduct exit interview
• Leads employee engagement activities, eg, New Hire 136 and CoffeeChats Sessions
• Administer traineeship programs, eg. WorkStudy and Internship Programs
• Assist new applications, renewal for Employment Pass and Permanent Residence Application
• Prepare confirmation, certificate of employment, acceptance of resignation letters
• Monitor and follow-up on Employee Introducer Scheme if any
• Prepare necessary documents for new hire, confirmation, etc
• Assist Pass application if any for foreign recruitment with MOM
• Develop innovative employees’ bonding and engagement activities to improve retention
• Drive and lead HR improvement projects
• Support Audit
• Involve in Quarterly Communication Session
• Any other duties as assigned

• Degree in any discipline and / with Diploma in HRM or equivalent preferred
• Job holder without the above qualification but with relevant experience would be considered
• Preferably with 5 years’ relevant working experience
• PC literate, well-versed in MS and Google Suite
• A team player and strong interpersonal and communication skills
• Able to work in a fast pace and high volume hiring environment
• Proficient with Singapore labor laws, work passes requirements etc