Secretary

The Secretary provides comprehensive administrative, operational and digital support to the department, supporting leaders in achieving organizational objectives. The successful candidate is proactive, highly organized, digitally savvy and continuously seeks opportunities to simplify work through technology and process improvements while maintaining high standards of governance,confidentiality and customer service.

Executive & Administrative Support

· Provide comprehensive administrative support including calendar management, meeting coordination, travel arrangements and logistics for senior leaders.

· Coordinate meeting materials, presentations,reports and follow-up actions using productivity tools where appropriate.

· Manage correspondence, documentation and records to ensure accuracy, confidentiality and compliance.

· Coordinate cross-functional administrative requests and ensure timely completion.

· Support on-boarding and off-boarding activities.

· Support ad hoc.

Business Support & Project Coordination

· Coordinate departmental activities, leadership meetings.

· Track action items, milestones and deliverables across multiple initiatives.

· Support project administration as required.

Financial & Procurement Administration

· Monitor departmental expenditure and budget utilization.

· Liaise with Finance and Procurement to ensure compliance with policies and timelines.

Stakeholder & Vendor Management

· Deliver responsive, professional and customer-focused administrative support.

Governance, Knowledge Management & Continuous Improvement

· Maintain accurate departmental records and knowledge repositories.

· Ensure compliance with corporate governance,procurement and audit requirements.

· Participate in departmental transformation initiatives and change management activities.

Skills for Success

· At least 3 years of administrative, executive support or office management experience.

· Experience supporting senior executives in a corporate environment.

· Experience with procurement and financial administration is preferred.

· Experience using digital workplace technologies is an advantage.

· Microsoft 365 (Outlook, Word, Excel, PowerPoint,Teams)

· Strong organizational and planning skills

· Excellent communication and stakeholder management

· High attention to detail, adaptability and learning agility

· Customer-centric mindset

· Integrity, professionalism and discretion

· Continuous improvement mindset

· Digital curiosity and willingness to adopt new technologies