6 Months Temp to Perm HRIS Admin (Executive Assistant)

Location: Buona Vista

Salary: $2500 - $3500

Working hours: Mon to Fri, Office hours

To provide administrative and operational support to the HRIS team to ensure the smooth running of day-to-day activities. The role will focus on transactional work, vendor administration, and billing coordination, enabling the HRIS team to focus on project implementation, stakeholder engagement, and system enhancement initiatives.

HRIS Administrative Support

• Manage and respond to general enquiries received by the HRIS team, escalating issues where appropriate.

• Provide administrative support for day-to-day HRIS operations.

• Maintain and organise HRIS documentation, records, and correspondence.

Vendor and Invoice Administration

• Coordinate the receipt, verification, and processing of invoices from HRIS vendors (e.g. SAP, Synapxe, IBM, and other appointed vendors).

• Track invoice status and follow up with vendors and internal stakeholders to ensure timely processing and payment.

• Support purchase requisitions, goods receipt confirmation, and payment-related administrative processes where required.

Billing Coordination

• Coordinate the billing process for healthcare entities under the centrally managed HRIS agreement.

• Prepare billing information and supporting documentation.

• Liaise with internal finance teams and participating entities to resolve billing-related queries.

Operational Coordination

• Assist with meeting logistics, scheduling, and preparation of meeting materials where required.

• Monitor shared mailboxes and ensure timely routing of requests.

• Maintain trackers for invoices, billing, enquiries, and other operational activities.

• Support ad hoc administrative tasks and operational initiatives undertaken by the HRIS team.

• Diploma and above.

• Good organisational skills with strong attention to detail.

• Able to manage multiple tasks and meet deadlines.

• Proficient in Microsoft Office applications, particularly Excel and Outlook.

• Good communication and interpersonal skills.

For interested candidate, please email your resumes to Sign in to view email

Sunny Ng San Ni

Outsourcing Team

Recruit Express Pte Ltd (EA No. 99C4599)