Part-Time Administrative Assistant

We are seeking a skilled and detail-oriented Part-Time Administrative Assistant to support our Customer Service team with order processing, document control, and quotation activities.

Key Responsibilities

Part Number Tracing & Identification

• Trace and identify part numbers across different systems and suppliers
• Cross-reference OEM part numbers with equivalent alternatives

Document Control

• Ensure proper version control and revision tracking for all technical documents
• Organize and archive project documentation in accordance with company standards
• Control document distribution and access permissions
• Support engineering change notice (ECN) and engineering change request (ECR) processes
• Maintain document registers and ensure compliance with quality management systems

Quotation Support

• Prepare basic technical quotations for spare parts and design services
• Assist in cost estimation for mechanical components and assemblies
• Support commercial team with technical specifications for proposals Sales order processing
• Processing of Customer Purchase orders
• Prepare ship list and shipment
• Invoicing

Experience

• Minimum 2-3 years of experience in administrative support

Technical Skills

• Familiarity with ERP/inventory management systems

• Competent in Microsoft Office Suite (Excel, Word, PowerPoint)

Soft Skills

• Strong attention to detail and organizational skills
• Good communication skills (written and verbal)
• Ability to work independently with minimal supervision
• Problem-solving mindset and proactive approach