Secretary (Family Office)

Our client is seeking an Executive Secretary professional to provide administrative and coordination support to senior stakeholders in a fast-paced environment.

Key Responsibilities

• Provide administrative support, including calendar management, meeting coordination, and handling correspondence.
• Prepare reports, summaries, and documents for internal and regional communications.
• Support internal processes such as documentation, approvals, and expense tracking.
• Coordinate travel and logistics to ensure smooth business operations.
• Assist with stakeholder engagements, meetings, and follow-ups.
• Support office operations, including vendor coordination and general admin tasks.
• Help organise internal events and business activities.
• Collaborate with teams on ongoing projects and ad-hoc tasks.

Requirements

• Degree or equivalent qualification.
• Minimum 3 years of experience in administrative or executive support roles.
• Proficiency in English and Mandarin is required to liaise with Mandarin-speaking stakeholders and headquarters.
• Candidates with experience supporting senior executives in multinational corporations, family offices, investment firms, or regional headquarters are welcome to apply.
• Strong organisational skills with attention to detail.
• Able to multitask and work independently in a dynamic environment.
• Good communication and stakeholder management skills.
• Proficient in Microsoft Office; familiarity with corporate systems is a plus.
• Positive, adaptable, and proactive attitude.