Associate, Admin (6 Month Contract)

Front Desk Operations

• Greet and welcome guests with a friendly and professional demeanour
• Maintain a tidy and organised reception area to ensure a positive first impression
• Direct visitors to the appropriate meeting rooms or personnel

Phone Communication

• Answer incoming phone calls promptly and courteously
• Collect and record essential information from callers and direct them to the appropriate person or department
• Manage voicemail messages and ensure timely follow-ups

Guest Services

• Guide guests to meeting rooms and ensure they are comfortable
• Serve refreshments, such as drinks or snacks, during meetings as required

Office Maintenance Coordination

• Monitor office cleanliness and tidiness, coordinating with cleaners to maintain high standards
• Conduct regular checks of common areas to ensure they are presentable at all times

Administrative and Event Support

• Assist the administrative team in organising and planning company events, including scheduling, vendor communication, and logistics
• Perform clerical tasks such as data entry, and managing meeting room bookings
• Order and maintain office supplies to support daily operations
• Other administrative and miscellaneous needs

Mail and Deliveries

• Receive, sort, and distribute mail, packages, and deliveries

Pantry Management

• Restock of pantry supplies