ADMINSTRATIVE ASSISTANT

Company Overview

The client is a small and medium construction company in Singapore specializing in quality residential landed houses. They manage architectural planning, structural works, M&E services, interior finishing, and regulatory submissions to ensure timely, compliant project completion.

Job Summary

Join a stable construction firm as a Contract Administrator to manage accounting, office administration, and project coordination tasks supporting residential construction projects.

Responsibilities

Accounts & Office Administration

• Enter accounting data including invoices, payment vouchers, and staff claims to maintain accurate financial records
• Issue invoices and progress claims and follow up on outstanding payments to ensure timely collections
• Verify and process supplier and subcontractor invoices and payment certificates for accuracy and approval
• Organize filing, documentation, and general office tasks to support smooth office operations
• Assist with bookkeeping using Quickbook Online to maintain updated financial records

Project Coordination & Documentation

• Coordinate material requisition and delivery schedules with site supervisors and project managers to support project timelines
• Liaise with suppliers and subcontractors to obtain quotations, manage delivery orders, purchase orders, and pricing agreements
• Maintain accurate records of contracts, permits, drawings, and submissions to BCA and other authorities for compliance
• Assist in preparing contracts, work orders, and variation orders to support project administration
• Track material stock, site purchases, and delivery orders to ensure inventory accuracy
• Perform other administrative duties related to construction projects as needed

Preferred competencies and qualifications

• Minimum N-Level education
• Familiarity with Microsoft Office applications
• Basic knowledge of Quickbook Online though not essential as training is provided
• Experience in construction or renovation industry is advantageous but not required

Other Information

Benefits

• Stable working environment with 5-day work week
• On-the-job training provided
• Annual Wage Supplement (AWS), medical benefits, and annual leave

Application Interested candidates, please email your resume to Sign in to view email.

• Note: Both genders may apply.