Administrative Assistant (Hospital/ Dental/ West) - Entry Level #HZO

Salary: Up to $3.5K (Depending on experience)

Job Scope

• Provide administrative and secretarial support to the Director of Dental Services and departmental staff.
• Maintain and manage departmental records, documentation, and filing systems in accordance with organizational policies.
• Coordinate and arrange logistics for meetings, events, training sessions, and other departmental activities.
• Prepare meeting agendas and materials, schedule appointments, manage calendars, and record meeting minutes as required.
• Coordinate with the National Environment Agency (NEA) on matters relating to radiation licence administration, TLD tag exchanges, licence renewals, payments, and regulatory compliance.
• Process and monitor departmental billing, invoices, and related administrative documentation.
• Assist with dental clinics' procurement and inventory management activities, including stock monitoring, replenishment, vendor coordination, and maintaining adequate inventory levels.
• Ensure compliance with administrative procedures, policies, and regulatory requirements.
• Manage departmental IT hardware and software requirements, and liaise with relevant vendors and support teams to ensure timely resolution of issues.
• Handle correspondence, telephone enquiries, and communications with internal and external stakeholders in a professional manner.
• Perform other administrative duties and projects as assigned by the Director of Dental Services.

• Min. Diploma in any relevant healthcare field
• Min. 1-2 years relevant experience in healthcare admin preferred

Interested candidates may apply by submitting their updated resume to Sign in to view email

Melissa Zhang Zhiqi (Mezzo)

CEI No: R2197564

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