HR Administrator (General)

Role Summary

The HR Administrator provides day-to-day HR administrative and operational support to the Singapore HR team, with exposure to selected regional HR activities across Singapore and Malaysia. This role focuses on training administration, workforce-related administration, invoice coordination, HR documentation, reporting support, and maintaining accurate HR records and systems.

Key Responsibilities

Training Administration

• Coordinate employee training registrations and course bookings.
• Maintain training records, certification records, and training trackers.
• Monitor mandatory training requirements and certification expiry dates.
• Liaise with training providers and internal stakeholders on training arrangements.

Workforce Administration

• Administer workers' home leave applications and records.
• Maintain employee attendance and timesheet records.
• Support employee administration throughout the employment lifecycle.
• Maintain accurate employee records and documentation.

Invoice & Vendor Administration

• Verify, track, and process HR-related invoices.
• Maintain invoice records and supporting documentation.
• Coordinate with vendors and internal departments to ensure timely processing of payments.

HR Systems & Reporting

• Update and maintain employee information in HR systems.
• Support HR data collation and report preparation.
• Ensure HR records, trackers, and databases are accurate and up-to-date.
• Assist with HR audits and documentation reviews.

General HR Operations Support

• Support day-to-day HR operational activities and projects as assigned.
• Assist with HR correspondence, filing, and record management.
• Provide backup support to the HR team during peak periods or absences.
• Participate in HR process improvement and system enhancement initiatives.

Requirements

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or related discipline.

Experience

• 1 to 3 years of HR administration or HR operations experience preferred.
• Fresh graduates with relevant internship experience may be considered.

Skills & Competencies

• Strong administrative and organizational skills.
• Good attention to detail and accuracy.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using HR systems (e.g. JustLogin) is an advantage.
• Able to manage multiple tasks and deadlines effectively.
• Strong communication and coordination skills.
• Comfortable working in a fast-paced environment supporting multiple stakeholders.

Advantageous (but not required)

• Prior HR or office administration experience
• Exposure to HR systems or compliance documentation