Programme & Secretariat Executive | Bugis

Key Responsibilities

• Support the team in organising an international conference through the conceptualisation of the programme, schedule, special showcases, and other fringe programmes related to the event.

• Engage a wide range of internal and external stakeholders to obtain buy-in and participation in the conference, as well as alignment on strategic objectives across the public, private, community, and diplomatic sectors.

• Liaise with international committees for strategic and operational coordination, including the drafting of agreements and alignment with organisational by-laws and governance requirements.

• Plan hospitality programmes, including flights, accommodation, and ground transport arrangements.

• Perform secretariat duties for conference workgroups, including liaison with relevant government agencies, note-taking, records management, and logistical support.

• Support oversight of post-event administrative procedures, including feedback collection and report generation.

Secretariat Duties

• Perform secretariat duties for international conference workgroups, including administrative functions (e.g. records management, meeting preparation) and strategic/governance support (e.g. compliance with organisational statutes and stakeholder management).

• Maintain the membership database and support the annual membership exercise.

• Design the membership revenue framework and advise the team on the effective utilisation of membership revenue.

• Refine membership tiers to provide more diverse membership options.

• Support the transition to a digital membership card.

• Support engagement efforts with local and international stakeholders.

• Represent the organisation at relevant meetings, and prepare position papers and memos where required.

• Partner with industry stakeholders, internal divisions, and government agencies on the conceptualisation of conferences and outreach activities.

Requirements

• At least 3-5 years of work experience, preferably in international relations, and specific to working with International Organisations

• Keen interest in current and international affairs

• Enjoys engaging with a diverse range of local and international stakeholders

• Able to think, speak and write critically and strategically

• Creative, resourceful and able to multi-task

• Excellent team player and able to drive initiatives and projects involving stakeholders from multiple divisions or agencies

• Prepared to work off-hours when necessary and undertake overseas work trips

• Prior work experience involving the arts and culture sector, international relations and/or stakeholder engagement will be a strong asset

Contract Duration: 1 Year

Working Arrangement

Monday to Fridays (Office hours) - TBC

Salary: $5,000 to $5,500 per month

Location: Bugis

EA License No.: 96C4864

Reg. No.: R26161270 JOEY TAY YI TING