Administrative Assistant (Oil&Gas)

Administrative Assistant (Oil&Gas)

12-Month Contract

Location : Jurong Refinery

Company Transport Provided

Industry : Oil & Gas

Our client is one of the world's largest publicly traded international oil and gas companies. They are actively looking for Administrative Assistant to join their operations.

Job Summary

• To ensure that their client groups are supported appropriately through activities such as organizational logistics, expense administration, travel coordination, and event logistics.
• Additionally, Assistants are responsible for building technological and foundational skills necessary to support decision making which may involve cross-cultural and high exposure clients internally, externally, and cross-functionally.

Responsibilities

• Provide guided administrative support to client group.
• May be functional based role that supports mid-level managers and events with limited exposure.
• May support executing or overseeing key processes for a broader team rather than general, individualized support.
• Develop foundational skills and knowledge to execute tasks and utilize technology.
• Build skills by identifying resources.
• Learn about the business through mentoring relationships and asking questions.
• Manage expense reports, invoices, time writing, and time keeping
• Coordinate scheduling of meetings and events
• Process personnel logistics activities including org charts and communication
• Manage office logistics and supplies, including but not limited to stationery, snacks, uniform, PPE and equipment
• Make travel arrangements as necessary
• May support a key process for a broader team or organization
• Perform purchase requisition creating and other transactions on EM platforms, including but not limited to SAP, accrual posting, KPA flex, workforce report, capex/opex report and stewardship deck preparation
• Follow up on Purchase Request/ PO/ LVPO creation and inform vendors once ready
• Follow up on invoices and vendor payment status as necessary
• Coordinate air freight and mail as necessary
• Book training slots for personnel as necessary
• Safety Fire warden during Emergency Response
• WebCAT administrator and Enablon Power User
• AP Polaris Power User as required

Requirements

• Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, typing and dictation, excellent administrative coordination abilities, customer service experience

Lim Pey Chyi – Sign in to view email

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423