6 Months Contract Administrative/Secretary for Nursing department (Nursing Home) *EAST* #HZTK

Working Hours: Monday to Friday, Office Hours

Job Responsibilities

• Provide administrative and secretariat support to Nurse Managers and the Nursing team.
• Coordinate meetings, including scheduling, sending invitations, preparing agendas, arranging logistics, taking attendance, and recording meeting minutes.
• Track action items and follow up on assigned tasks.
• Maintain accurate records for regulatory compliance, audits, and organisational requirements.
• Manage nursing department databases, dormitory lists, and prepare administrative documents.
• Liaise with external clinical service providers for appointment scheduling and billing matters.
• Assist with medication procurement and vendor billing.
• Coordinate transportation arrangements for residents' medical appointments.
• Prepare resident-related administrative documents and supporting materials.
• Monitor and replenish stationery, laboratory, and nursing supplies.
• Manage the archival of medical records for discharged and deceased residents.
• Support onboarding of new nursing staff, including IT access creation and locker allocation.
• Serve as the Learning Coordinator by maintaining staff training and certification records.
• Provide general administrative support and perform other ad-hoc duties as assigned.

Requirements

• Minimum 2 years of administrative support experience.
• Proficient in Microsoft Office applications.
• Strong organisational, coordination, and multitasking skills.

Interested candidates, kindly send a copy of your resume to: Sign in to view email

Jessica Fong Zhi Tong [R1879124]

Email Address: Sign in to view email

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