ADMINS

Job Title Admin Executive (if the role requires some experience) Administrative Assistant

Job Summary

Diamond Agency Pte Ltd seeks a responsible and organized Administrative Assistant to support daily office operations through accurate data management, scheduling, communication, and general administrative tasks.

Responsibilities

• Enter data accurately and maintain up-to-date records to support office operations
• File and organize documents systematically for easy retrieval and compliance
• Prepare reports and spreadsheets to summarize information and support decision-making
• Assist with general administrative duties to ensure smooth office workflow
• Coordinate appointments and schedules to optimize team time management
• Handle emails and phone enquiries promptly to maintain effective communication
• Support the team with ad hoc administrative tasks as needed to meet operational demands

Preferred competencies and qualifications

• Demonstrate good organizational and time management skills to prioritize tasks effectively
• Maintain meticulous, tidy, and detail-oriented work habits to ensure accuracy
• Use Microsoft Word, Excel, and Outlook proficiently to complete office tasks efficiently
• Apply basic accounting knowledge to support financial record-keeping (advantageous)
• Work independently and collaboratively within a team to achieve shared goals
• Exhibit a positive attitude and willingness to learn to adapt to evolving responsibilities

Other Information

Working Hours:

• Monday to Friday 10:00 am to 7:00 pm or 9:00 am to 6:00 pm
• Alternate Saturdays 10:00 am to 1:00 pm
• Office hours