Procurement Executive

Purpose of the Role

• Protect the organization from legal and operational risk by ensuring all contracts, vendor relationships, and renewals comply with company policies and legal standards.

• Maintain business continuity by proactively managing contract lifecycles, software licenses, and personnel documentation to prevent service disruptions and compliance gaps.

Key Responsibilities

• Review and manage contracts to ensure compliance with company policies and legal standards.

• Serve as the primary liaison between the legal department and vendors to facilitate clear communication and timely resolution of issues.

• Update and maintain personnel system records in DarwinBox.

• Oversee the mandatory learning programs, ensuring timely completion and compliance.

• Manage the renewal and tracking process for personnel.

• Track software renewals and ensure all licenses are up to date.

• Maintain accurate records and provide regular status reports on contract and software renewals.

Key Decisions within the Role

* Strong attention to detail and organizational skills.

* Excellent communication and coordination abilities.

Team

No direct reporting members. May need to lead the projects team to deliver agreed solution within the timeline.

Requirements

* Experience with contract management and vendor liaison preferred.

* Familiarity with HRIS systems such as DarwinBox is a plus.

Key Stakeholders

External

Tech vendors

External Service Providers

Internal

o Business Users

o All sections within IT org