Facilities Operations Coordinator

Facilities Operations Coordinator (1 year contract)

Startdate: 1 July 2026

Facilities and AV Department

• To provide a centralized administrative and transactional support across the integrated Soft, Security and Engineering functions.
• This role ensures contractual compliance through rigorous invoice processing, performance data consolidation, Single Central Record, licensing and contractlists, and maintaining the “Audit-Ready” status of the Facilities, Cafe and Transport Operations sections.
• End-to-end processing of invoices, ensuring three-way matching between Vendor Invoices, Service Entry Sheets and Purchase orders.
• Liaise with Finance Department to track aging reports and resolve payments discrepancies for both fixed and ad-hoc (non-fixed) resources.
• Consolidate monthly Service Level Agreement (SLA) and Key Performance Indicator (KPI) data from various service streams
• Ensuring timely submission of performance reports from Integrated Service Vendors andverifying data accuracy against on-site proof- of-presence tools.
• Tracking penalties /incentives structures based on the structured performance model.
• Maintain Digital Document Library such as Google Drive and Sharepoint for all maintenance regimes, service reports and safety certifications
• Coordinating staff attendance and training records for the on-site team
• Monitoring and following of Single Central Record and ensuring updated records.
• Providecard printing support on seasonal basis.
• Process,evaluate and monitor bus chartering invoices and catering invoices
• Provide activities and events support
• Executeany related works assigned as required by Facilities Director

Requirements

• Knowledge on Microsoft Office 365
• Knowledge on Google platform will be an advantage
• Experience in Facilities Ticketing System will be an added advantage
• Ability to synthesize raw data into clear, professional reports
• At least 3 years of relevant Administrative experience in an Facilities Management environment.

Interest applicants, pls email updated resume to ***email_hidden***

Joanna Chua

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599