HR Executive Assistant (Medical Portfolio)

Singapore | Posted: Jun 03, 2026

Recruitment Administration and P-filing

• Create, name, and file all temp P-file documents per naming convention
• Review and verify that all recruitment documents are completed
• Update tracking files to track foreign-trained specialists and agency hires upon receipt of new candidates
• Maintain running list of documents tracker for all specialist hires

Liaison with New Hires

• Schedule pre-employment medical check-ups and review medical reports to confirm fitness for work and vaccination completion
• Send Welcome emails to all new hires on Day 1
• Prepare join dates of specialist hires per month and embed necessary attachments into excel for team’s monthly discussion

Calendar & Meeting Management

• Booking of meeting rooms via Outlook/resource booking portal
• Sending of calendar invites and reminders

Department Projects & Logistics (e.g. MMO Engagement, TPM)

• Create EDMs for events and provide periodic attendance updates
• Track RSVPs and maintain attendance tracker
• Arrange beverages and food logistics for events
• Support overall event timeline management

General

• Perform any ad-hoc duties assigned by supervisor and/or team

• Min Diploma holder in Business related.
• At least 1 year of relevant experience.
• Able to manage high-volume activities and handle data confidentiality.
• Able to work under tight timeline and respond to changing priorities.

Interested candidate, kindly send a copy of your resume to: ***email_hidden***

Jessica Fong Zhi Tong [R1879124]

Email Address: ***email_hidden***

Recruit Express Pte Ltd

EA Licence No: 99C4599