Ops & Admin Specialist

Company Overview

Axis Petrochem Pte. Ltd. is located at 221 Henderson Road, specializing in petrochemical operations with a focus on efficient logistics and administrative support to drive business performance.

Job Summary

You will manage import/export and logistics operations while supporting general administration to ensure smooth office functioning and accurate documentation at Axis Petrochem.

Responsibilities

• Prepare and manage order processing and shipping documents to ensure timely and accurate logistics operations
• Coordinate logistics activities with vendors and partners on orders, payments, deliveries, and sample handling to maintain seamless supply chain flow
• Process invoices and provide payment-related administrative support to ensure financial accuracy and compliance
• Prepare periodic reports and summaries to track operational performance and support decision-making
• Monitor and follow up on all logistics and administrative processes to resolve issues promptly and maintain workflow continuity
• Reconcile Warehouse Management System (WMS) reports with internal systems to ensure data accuracy
• Verify invoice accuracy against quotations to prevent billing errors
• Maintain proper filing and documentation systems for easy retrieval and compliance
• Establish and maintain office operations, infrastructure, and upkeep to support a productive work environment
• Provide ad hoc administrative support based on evolving business needs to enhance operational efficiency

Required competencies and certifications

• Diploma or Degree in Business, Administration, or related field
• Minimum 2 years of experience in operations or administration roles
• Proficiency in CRM tools, Microsoft Office, or Google Workspace
• Familiarity with inventory software such as Zoho Inventory
• Strong attention to detail, effective communication, and multitasking skills
• Ability to work independently within a small team and demonstrate proactive problem-solving
• Comfortable working in a fast-paced environment

Other Information

Location 221 Henderson Road

Working Hours

• Monday to Friday, 9: 00 AM – 6:00 PM

Employment Type Full-time

Application

• Send your CV to: ***email_hidden***
• Subject: Application: Ops & Admin Specialist – [Your Name]