Purchasing & Administrative Executive

Employment Type: Full-Time

Working Days: 5.5 days per week

Work Location: Singapore

Job Responsibilities

• Prepare and process purchase orders (PO), delivery orders (DO), invoices and reimbursement claims.

• Coordinate with suppliers on quotations, purchase orders, delivery schedules and order fulfilment.

• Source and procure materials such as plywood, ABS edging, hardware, fittings and other interior renovation materials.

• Evaluate supplier quotations, negotiate pricing and ensure cost-effective purchasing decisions.

• Monitor purchasing activities to ensure compliance with approved budgets, project specifications and delivery timelines.

• Maintain accurate purchasing records, invoices, payment documentation and other administrative records.

• Coordinate with suppliers, contractors and internal project teams to ensure timely delivery of materials.

• Assist with project-related administrative duties, documentation and coordination.

• Support general office administration and maintain proper filing and record management.

• Assist with relevant administrative submissions and documentation through government portals, where required.

• Perform other reasonable duties as assigned by management.

• Relevant experience in purchasing, procurement, administration or project coordination is preferred.

• Experience in the interior renovation, construction or related industries will be an advantage.

• Familiarity with sourcing construction or interior fit-out materials, including plywood, hardware and fittings, is advantageous.

• Knowledge of AutoCount accounting software or similar purchasing and accounting systems is preferred.

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.

• Familiarity with Singapore Ministry of Manpower (MOM) online systems and administrative procedures will be an advantage.

• Good communication, negotiation and interpersonal skills.

• Strong organisational and time-management skills with attention to detail.

• Ability to coordinate multiple tasks, prioritise work and meet deadlines.

• Able to work independently and collaboratively in a team environment.

• Willingness to learn and adapt to operational requirements.