Personal Assistant / Executive Assistant (Business Operations)

Location: Tuas, Singapore

Employment Type: Full-Time

Salary: SGD $6,000 – $8,000 per month

We are looking for an organised, proactive and resourceful individual to support senior management in daily business operations, administration and cross-departmental coordination.

This role offers exposure to various business functions, including executive support, HR administration, workforce coordination, construction projects, sales activities and tender documentation.

Key Responsibilities

Executive & Business Administration

• Provide executive and administrative support to senior management.

• Manage schedules, meetings, correspondence, reports and confidential documentation.

• Coordinate with internal departments, clients, suppliers and external stakeholders.

• Follow up on management instructions and outstanding operational matters.

Operations & Workforce Coordination

• Assist in coordinating factory operations, manpower planning and workforce administration.

• Support employee attendance, leave, overtime and worker deployment arrangements.

• Assist with foreign worker documentation, accommodation and related administrative matters.

• Liaise with supervisors and project teams to ensure smooth daily operations.

Project & Business Support

• Coordinate project schedules, progress updates and documentation.

• Liaise with contractors, suppliers and project teams on operational requirements.

• Assist in preparing project reports, submissions and correspondence.

• Review basic construction drawings and technical documents when required.

Sales & Tender Administration

• Support sales enquiries, quotations, proposals and client correspondence.

• Assist in tender preparation, documentation and submissions.

• Coordinate with internal departments to obtain pricing and supporting information.

• Maintain accurate business and tender records.

Corporate Administration

• Coordinate company licence, permit and certification renewals.

• Liaise with relevant authorities and external stakeholders on administrative matters.

• Arrange business travel, accommodation and meeting schedules.

• Perform other relevant administrative and operational duties assigned by management.

• Diploma or Degree in Business Administration, Management, Engineering, Construction Management or a related discipline.

• Minimum 3 years of relevant experience in executive support, business administration, operations or project coordination.

• Experience in the construction, engineering or related industries is advantageous.

• Experience supporting senior management or coordinating across multiple departments is preferred.

• Familiarity with HR administration, workforce coordination or tender documentation is an advantage.

• Ability to understand basic construction drawings or technical documentation is advantageous.

• Proficient in Microsoft Office applications.

• Good communication, organisational and problem-solving skills.

• Able to work independently, manage multiple priorities and meet deadlines.

• Resourceful, detail-oriented and able to handle confidential information professionally.

• Comfortable coordinating activities across office, factory and project-site environments when required.